Does Offsite Storage Help With GDPR Compliance?

Yes, offsite storage helps businesses with GDPR compliance as well as other data protection laws. 

It does this by providing a secure, external space where businesses can keep their records, files or articles organised away from the main office. 

Not only does this protect documents from damage or loss, but it can also offer extra backup for companies in case anything happens to the office space.

If your business is looking for GDPR-compliant offsite storage, we can help. At The Box Co., our specialised business storage solutions are secure and safe so that you can have total peace of mind.

And, with solutions starting from just £3.56 per box, per month, we offer some of the most affordable storage around.

Contact us today to get a quote!

 

What Is Offsite Storage? 

 

Offsite storage refers to documents or archives being stored away from the office in a secure facility. 

Rather than being on business premises, the storage is offsite and managed by a third-party company in their secure storage facilities. As a result, businesses can benefit from far better security than they would from just storing in their offices.

 

Why Is Offsite Storage Important For GDPR Compliance?

 

Offsite storage can help with GDPR compliance by offering enhanced security measures. 

Rather than everything being stored on-site in one location, it keeps records (both physical and digital) in a secure location away from the primary business premises. Specialised offsite storage facilities usually have CCTV cameras, on-site staff and limited access controls for extra security. 

Regarding GDPR, keeping documents in offsite storage can also help with things like audit trails, allowing businesses to keep archived records safe and organised in case they need them in the future. The offsite location also protects businesses from data breaches, loss or damage to records.

The strict access controls of offsite storage can also prevent unauthorised access so that businesses can rest easy knowing that their records are out of harm’s way. 

 

How Does Offsite Storage Help With GDPR Compliance?

 

Offsite storage can help with GDPR compliance in a variety of ways, including: 

 

Better Security 

With offsite storage, businesses have enhanced security with features like 24/7 CCTV surveillance, restricted access and fireproof facilities so that their data is protected from loss, theft or damage.

 

Limited Access

Under GDPR compliance, businesses must ensure that sensitive documents are restricted and logged. The controlled access of offsite storage helps businesses adhere to this, keeping a strict record of who is accessing information. 

 

Data Retention Management 

As part of GDPR, businesses cannot keep personal data for longer than necessary. With offsite storage, data retention can be easily managed - storing information safely for as long as needed and advising when this data must be destroyed.

 

Controlled Audits

Businesses often need to keep past records, invoices or receipts for audits. Using offsite storage can help them keep these organised and safe in case they need to use them in the future.

 

Backup & Protection

By keeping documents or data offsite, businesses can stay protected in case anything happens to their office, enabling business continuity and avoiding data loss.

 

Free Up Space

With an offsite storage, businesses can declutter their space so that they have more room tow work and create a more productive workplace.

 

What Businesses Should Use Offsite Storage To Help With GDPR Compliance?

 

Any business can benefit from offsite storage to increase security, reduce the risk of data loss and enhance its GDPR compliance, especially in certain sectors such as:

Legal firms.

Healthcare companies.

Financial services.

Education sector.

These industries deal with sensitive business documents that must be kept secure.

The type of data requiring offsite storage includes: 

Sensitive financial records.

Medical records, including patient files and prescriptions.

Legal records.

Education records, like past reports or exams.

HR and employee records.

Historical archives.

Business records like inventory and contracts.

 

What Should Businesses Look For When Using Offsite Storage For GDPR Compliance?

 

There are a few things that businesses should be looking for when choosing the right offsite storage for GDPR compliance, including: 

 

Security

The main reason to use offsite storage is for the enhanced security it offers, so always look for security measures such as 24/7 CCTV surveillance and limited access controls. 

 

Cost

You’ll want a storage solution that’s both GDPR-compliant and affordable, so look for a provider that offers budget-friendly prices. For example, The Box Co. has secure business storage solutions starting from just £3.56 per box, per month, allowing you to keep costs low and budget in the long run.

Contact us today for an exact quote. 

 

Reputation

Look at reviews and ask around to make sure that the storage provider you’re choosing is reliable.

 

Location

Location may play a role in choosing the right storage provider, as you may need regular access to your files. Convenient storage locations often come with a higher price tag, so that’s something to look out for.

For maximum convenience, choose a company like The Box Co. that offers fixed storage prices wherever you are in the UK. Rather than pay through the roof for a convenient location or have to drive miles out of the way to access your files, The Box Co. will collect and deliver your business items whenever you need. Maximum efficiency and no time wasted.

Contact us today to find out more about our door-to-door delivery services.

 

GDPR-Compliant Offsite Storage With The Box Co.

 

With secure offsite storage facilities offering round-the-clock surveillance and strict access controls, The Box Co. offers business storage solutions so that you can stay GDPR-compliant and rest easy knowing that your documents are in good hands.

Our specialised business storage solutions start from just £3.56 per box, per month, enabling you to keep your business protected without breaking the bank.

And, the best part? We’ll pick up your documents and deliver them back to you whenever you need, so that you can maximise efficiency and keep your business operations running smoothly. Contact us today to get started!